Administrative Coordinator

Responsibilities

• Provide full range of administrative support, proactively managing the calendar with the poise and professional conduct needed to adapt to last minute changes and requests for all Executive Directors Manage domestic and international travel, as well as expense reports, for all Executive Directors Manage team Congress participation Build effective relationships with other Administrative Coordinators within Global Commercial Strategy and Operations by being highly responsive and flexible, with a “can do” approach to problem solving.
• Organize team meetings and events including offsites and workshops.
• Ensure smooth on-boarding of new team members
• day-to-day management of team (e.g. birthdays, anniversaries, company event awareness, vacation schedules etc.) Maintain email distribution lists Attend on-going training for Gilead systems and processes, guide team through right process depending on need (SPARC ticket, IT assistance…) Under Executive Directors direction, may create draft reports, documents, presentations and templates using raw data.
• May gather data using internet searches.
• Possible stretch assignments depending on capability and interest (e.g. contributing to internal communication, project managing key events, capturing meeting notes and action items, exploring use of new technology to enhance effectiveness).
• Basic Qualifications Bachelor’s Degree and 0+ years of office administrative experience OR Associate degree and 2+ years of office administrative experience OR High School Degree and 3+ years of office administrative experience Preferred Qualifications 2 years of office administrative experience Experience demonstrates strong performance in a fast moving, ever-changing work environment
• experience managing significant executive travel.
• Proficiency in Microsoft Excel, Word, PowerPoint, and MS Teams.
• Fluency in English, both oral and written.
• Strong attention to detail in day-to-day tasks.
• Ability to handle confidential information with integrity and discretion.
• Demonstrated leadership and collaboration skills within the team.
• Proactive approach, comfort with responding to changing priorities.
• Ability to work independently with minimal supervision.
• Excellent time management and organizational abilities.
• Strong interpersonal and communication skills, both internally and externally.
• The salary range for this position is: $109,650.00 - $141,900.00.
• Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location.
• These considerations mean actual compensation will vary.
• This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.
• Benefits include company-sponsored medical, dental, vision, and life insurance plans*.
• For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing * Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
• For jobs in the United States: Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment
• is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds
• Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex , age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status
• other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws.
• In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974
• Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.
• For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.
• NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT Gilead Sciences will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed
• disclosed their own pay or the pay of another employee or applicant.
• However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the legal duty to furnish information
• or (d) otherwise protected by law.
• Our environment respects individual differences and recognizes each employee as an integral member of our company.
• Our workforce reflects these values and celebrates the individuals who make up our growing team.
• Gilead provides a work environment free of harassment and prohibited conduct.
• We promote and support individual differences and diversity of thoughts and opinion.
• For Current Gilead Employees and Contractors: Please apply via the Internal Career Opportunities portal in Workday.