Project Coordinator IV

Key Responsibilities

• Project Management (70%): Create, submit
• manage content within the document control system (Veeva/PromoMats) to support on-time project delivery Assigns reviewers and routes materials through established review and approval workflows Tracks review progress and communicates status updates, feedback
• edit requests to content owners via the Workfront system Supports content owners throughout the review process to ensure timely completion and final approval in PromoMats Facilitate cross-functional collaboration between Marketing and Review teams to improve communication, consistency
• Balance multiple projects while maintaining quality and meeting deadlines Act as a self-starter, managing a high volume of requests from multiple business units Contribute to discussions and decisions around workload prioritization Quality Control (10%): Ensure all submissions include required claims, substantiation
• reference documentation Review and reconcile reviewer comments to ensure accuracy from submissions through approved for distribution Drive alignment to established compliance processes and procedures, ensuring adherence to established SOPs.
• Provide guidance and coaching to peers: hold stakeholders accountable for submission requirements Identify opportunities to improve processes and systems to enhance team performance Collaboration (20%): Partner with cross-functional teams including MMI Creative, Marketing
• other internal stakeholders to drive successful outcomes Communicate clearly and professionally to share ideas, address issues, drive decision-making
• negotiate to resolve challenges Exemplify a culture of compliance excellence, accountability, collaboration
• problem-solving Required Knowledge & Experience: Minimum of 6 years of relevant experience in project management or coordination Must-Have Skills: Prior experience with Medtronic.
• Functional knowledge of Adobe Acrobat and Microsoft Office (i.e., Word, Powerpoint, Excel
• Teams) Excellent organizational and time-management skills Excellent interpersonal skills: communication, listening, collaboration
• negotiation Exceptional verbal/written communicator Ability to follow brand and style guidelines with an innovative mindset Ability to quickly learn new concepts and adapt to a changing environment Experience identifying branded copy that adheres to company/industry legal and regulatory rules and standards Experience in medical device, healthcare
• other highly regulated industry Knowledge of Veeva/PromoMats and Workfront project management tool Experience with cloud-based tools such as SharePoint, OneDrive, etc.
• For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.
• Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
• The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile.
• The employee is also required to interact with a computer, and communicate with peers and co-workers.
• Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
• Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact.
• In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above
• specialized expertise aligns with long-term business needs.
• Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.
• Recruitment Fraud Alert We are aware of phishing scams targeting job seekers.
• Please keep the following in mind: Apply only through official Medtronic channels.
• All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.
• Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process.
• Any such requests are not legitimate.
• If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments.
• If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at AskHR@medtronic.com .
• Benefits & Compensation Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values.
• We recognize their contributions.
• They share in the success they help to create.
• We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
• Salary ranges for U.S (excl.
• PR) locations (USD):$62,400.00 - $93,600.00 This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
• The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California.
• The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location.
• Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).
• The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance , Health Savings Account , Healthcare Flexible Spending Account , Life insurance, Long-term disability leave , Dependent daycare spending account , Tuition assistance/reimbursement
• Simple Steps (global well-being program).
• The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match , Short-term disability , Paid time off , Paid holidays , Employee Stock Purchase Plan , Employee Assistance Program , Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
• Capital Accumulation Plan (available to Vice Presidents and above
• subject to IRS earning minimums).
• Regular employees are those who are not temporary, such as interns.
• Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan.
• Please note some of the above benefits may not apply to workers in Puerto Rico.
• Further details are available at the link below: Medtronic benefits and compensation plans It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status
• any other characteristic protected by federal, state or local law.
• In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
• If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
• Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.