Administrative Assistant
Imc•3h ago
United StatesOnsite$65K–$85KFull-timeEntry Level4+ yrs exp
- As an Administrative Assistant, you will provide comprehensive support to a group of senior leaders in a fast-paced trading and research environment. You will work directly with direct stakeholders, coordinate with external parties
- play a critical role in ensuring strong communication across the organization.
- This position requires on-site work from our Chicago office at least four days per week.
- Your Core Responsibilities:
- Provide day-to-day administrative support for up to four senior managers.
- Manage complex calendars, schedule meetings, and coordinate across time zones.
- Coordinate on-site logistics for meetings and presentations, such as audio/visual, meeting rooms, agendas, and meals as needed.
- Manage travel logistics, including accommodations, transportation, and meals, according to IMC’s policies.
- Manage and submit business expenses and prepare reports on such as needed.
- Assist stakeholders with internal and external communications, activity and event planning, and space planning.
- Liaise with Events team on event logistics, venues, transportation, menus, etc.
- Your Skills and Experience:
- 4+ years of experience in an administrative role supporting senior managers; experience supporting multiple people preferred.
- Must be highly organized and detail-oriented with an ability to manage multiple individual preferences and requirements.
- Excellent written and verbal communication skills.
- Strong time management skills and an ability to organize and coordinate multiple concurrent projects.
- Proficiency with MS Office suite (Outlook, Excel, Word) and an aptitude for learning new software and systems.
- Flexible team player, willing to adapt to changes and tackle new challenges.
- Ability to handle confidential and sensitive information with discretion.
- Please note that immigration sponsorship is not offered for this specific opening.
- The Base Salary range for the role is included below. Base salary is only one component of total compensation
- all full-time, permanent positions are eligible for a discretionary bonus and benefits, including paid leave and insurance. Please visit Benefits - US | IMC Trading for more comprehensive information.
- Salary Range
- $65,000 — $85,000 USD
- About Us
- IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific
- India, our talented quant researchers, engineers, traders
- business operations professionals are united by our uniquely collaborative, high-performance culture
- our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies
- from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.
Required skills
MS Officeadministrative supportcalendar managementtravel logisticsevent planning