Executive Assistant, WW Operations Finance
Amazon.com Services LLC•3h ago
United StatesOnsite$82.7K–$129.8KFull-timeMid Level5+ yrs exp
H-1B verified · 2310 LCAs
Top focus
Operations ConsultantOperations AnalystOperations ManagerAccount Executive
- The Amazon Worldwide (WW) Operations Finance team is looking for a customer-obsessed, resourceful, and self-motivated Executive Assistant to support two Finance Directors in a fast-paced environment. This role requires in-office presence five days a week at our Bellevue, WA location. The role combines executive assistant responsibilities with program coordination ownership. You will operate as the Directors' primary leverage point for administrative, scheduling, and cross-team coordination work — reducing their involvement to handling escalations and reviewing output on projects that span the team. You will bring a strong sense of urgency and the judgment to execute assignments autonomously. Success in this role requires: - Meticulous attention to detail and superior organizational and tracking skills - Exceptional writing and editing proficiency - Proven experience in event planning and building mechanisms that create efficiency - Composure under pressure and agility to shift priorities at a moment's notice - A high degree of integrity and discretion in managing confidential information - Consistent professionalism with internal and external stakeholders This role requires five (5) days a week in office. Key job responsibilities Responsibilities (including but not limited to): - Own complex calendar management and scheduling of internal and external meetings, maintaining a forward-looking calendar 3–6 months out - Manage domestic and international travel and expenses - Manage key team activities and logistics: staff meeting agendas, all-hands, supply ordering, and team space (moves and reconfiguration) - Organize, prioritize, and safeguard time-sensitive, confidential information
- ensure action items are executed - Partner with the leadership team and other Executive Assistants to support the broader organization - Support cyclical operational planning, business planning, and performance review cycles - Own coordination mechanisms for cross-team projects and recurring processes (e.g., WBR Refresh, Goal Updates) — set up the process, autonomously manage milestones and dates, consolidate status updates, and report who's on track, who's behind, and what's blocked - Proactively surface risks, propose solutions, and nudge leaders and teams toward milestones before being asked — flagging when something is about to fall through the cracks - Go beyond scheduling on new programs (e.g., AI Adoption): shape format and approach with program leads, and own a recurring cadence to review team hiring progress with hiring managers
- Experience with Microsoft Office products and applications - 5+ years of executive assistant experience - Experience with executive level calendar management - Experience with domestic or international travel coordination - Bachelor's degree - Experience handling administrative details independently
- exercising good judgment in keeping team members adequately informed
- Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency - Experience with end-to-end project management - Experience with work space planning/management - Experience coordinating cross-functional inputs, meeting deadlines
- effectively managing competing priorities Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability
- other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner. The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications
- location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off
- parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits . USA, WA, Bellevue - 82,700.00 - 129,800.00 USD annually
Required skills
Microsoft Officeevent planningcalendar managementtravel coordinationprocess improvementproject managementworkspace planning