Office Experience Coordinator
Hellofresh•2h ago
United StatesOnsiteFull-timeEntry Level2+ yrs exp
- HelloFresh’s Office Experience Coordinator, Culture + Engagement , will be responsible for supporting key clerical and organization initiatives at our Distribution Center.
- This role is dedicated to enhancing our overall in-office employee experience. You will be the primary source of support for our team, managing everything from office amenities and facilities to ensuring a welcoming, well-organized
- energizing work environment. Your work will directly contribute to making the office a place where people genuinely want to be.
- In this role, you will focus on in-office experiences, purchasing and tracking inventory, organizing supplies, managing mail, enhancing aesthetics
- assisting teammates with in-office projects. You will be energized by this role if you enjoy event execution, customer service, staying super organized
- working collaboratively.
- We are seeking a highly organized, proactive
- engaging Office Experience Coordinator to join our team. This dual-focused role is critical to ensuring smooth office operations and fostering a positive, inclusive
- engaging culture within our Distribution Center. You will be part of a broader team working to streamline initiatives across our various brands and Distribution Centers. This role is 100% on-site in the Distribution Center.
- This is an in office, hourly position and is not eligible for remote/hybrid work.
- You will…
- Accurately track and reconcile purchases, adhering to the given budget and spending policy, and execute site indirect spend purchasing for items such as office supplies, snacks, catering, and general supplies.
- Run morning setup, including resetting conference rooms and office furniture, stocking supplies, snacks, and conducting space walk-throughs; manage incoming/outgoing mail and office deliveries.
- Spot inefficiencies, design and manage process improvements to achieve operational excellence, and partner on projects aimed at improving processes and procedures.
- Build and streamline local site programs to support an inclusive environment, promoting effective and engaging two-way communication using various vehicles (TV, video, flyers, text, postings, and in-person meetings).
- Support the Culture & Engagement Team in the set up and execution of programming such as; recognition program, 2-way communication initiatives, growth and wellness and more.
- Foster strong cross-functional partnerships and work closely with Operations and local HR teams to ensure processes operate efficiently and to support them in owning and improving the employee experience.
- Support the Local HR, and Operations Team as needed, including supporting ad hoc projects.
- You Are/Have...
- A self-starter, able to work independently and driven by an enthusiasm for learning and proactively improving existing processes.
- Aesthetics are essential, so this person should have a keen eye for detail and organization, and have very high standards for a neat and organized office.
- Comfortable with getting your hands dirty (literally and figuratively!).
- A customer-focused mindset - in this role, every onsite employee is your customer.
- An ability to communicate clearly and effectively in both verbal and written form.
- Able to perform the essential functions of the position with or without reasonable accommodation, including:
- Regularly lifting and moving up to 30 pounds without assistance.
- Stand and/or walk for prolonged periods.
- At minimum, you have...
- Must be at least 18 years old.
- 2+ years of work experience in a related office coordinator, customer service, and/or assistant position.
- 2+ years of experience in Employee Engagement.
- Experience with Excel and/or Google Sheets.
- A high degree of professionalism.
- Must follow all safety policies/procedures, as well as adhere to PPE/hygiene policies, in cooperation with the supervisor.
- GED/HS diploma required.
- You’ll get…
- Competitive Salary & 401k company match that vests immediately upon participation
- Generous parental leave of 16 weeks & PTO policy
- $0 monthly premium and other flexible health plans
- 85% discount on your subscription to HelloFresh (as well as other product initiatives)
- Employee Resource Groups
- Collaborative, dynamic work environment within a fast-paced, mission-driven company
- This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify
- reassign work tasks and responsibilities as needed to meet changing business needs, operational requirements
Required skills
ExcelGoogle Sheets