AM/Manager– Procurement (Admin & HR)

Key Responsibilities

• Administration Procurement: - Manage procurement of office supplies, stationery, pantry items
• other administrative requirements. - Coordinate procurement for facility management services, including housekeeping, security, pest control
• maintenance services. - Source and procure office infrastructure such as furniture, workstations, printers
• related equipment. - Track and manage Annual Maintenance Contracts (AMCs), ensuring timely renewals. - Support procurement requirements for corporate events, employee engagement initiatives
• office activities. - Coordinate travel and accommodation bookings in line with company policies. - Ensure timely conversion of Purchase Requisitions (PRs) into Purchase Orders (POs). - Maintain an updated vendor database and monitor vendor performance. - Conduct cost comparisons and negotiate commercial terms within the approved authority limits.
• Lease Rental Management: - Manage procurement support for office spaces, branches, warehouses, fleet hubs
• other leased facilities. - Collaborate with Business, Administration, Finance
• Legal teams for new lease acquisitions, renewals, amendments
• lease closures. - Participate in commercial negotiations with landlords, property owners
• real estate consultants to secure competitive lease terms. - Review lease proposals and ensure compliance with procurement policies and internal approval processes. - Coordinate lease agreement execution and maintain trackers for lease expiries, renewals, rent escalations, security deposits, lock-in periods
• notice periods. - Process lease-related PRs, POs (where applicable), rental invoices
• payment coordination. - Monitor rental payments, Common Area Maintenance (CAM) charges, utility-related obligations
• other lease-associated commercial commitments. - Maintain centralized lease documentation and ensure audit readiness. - Identify opportunities for lease cost optimization through renegotiation, benchmarking
• space utilization initiatives. - Coordinate with internal stakeholders and external landlords to resolve commercial and operational issues related to leased properties.
• HR Procurement: - Coordinate with employee benefits vendors, including Group Medical Cover (GMC) and Group Term Life (GTL) insurance providers. - Support onboarding and management of Training & Development partners. - Coordinate with recruitment agencies for billing, documentation
• vendor management. - Manage background verification vendor coordination. - Oversee procurement of employee onboarding kits, corporate gifting
• engagement materials. - Support coordination with payroll and HRMS service providers. - Track contract validity, renewals
• compliance for HR-related vendors.
• Operational Responsibilities: - Ensure compliance with procurement policies, governance standards
• approval workflows. - Prepare comparative statements, vendor evaluations, commercial assessments
• sourcing recommendations. - Monitor procurement timelines and proactively resolve vendor-related issues. - Maintain procurement records and documentation to support audit and compliance requirements. - Support budget monitoring, spend analysis
• cost optimization initiatives. - Ensure timely contract renewals and drive effective vendor performance management.
• Skills & Qualifications: - Bachelor's degree in Commerce, Business Administration, Supply Chain Management
• a related discipline. - Minimum 6 years of procurement experience, with exposure to Administration, - Facility Management, HR
• Lease Rental procurement categories. - Strong understanding of sourcing, commercial negotiations, procurement lifecycle (PR-to-PO), contract administration
• vendor management. - Prior experience in lease commercial negotiations and lease agreement management will be an added advantage. - Excellent analytical and commercial evaluation capabilities. - Proficiency in Microsoft Office, particularly Excel, Word
• PowerPoint. - Strong negotiation, communication
• stakeholder management skills. - High attention to detail with strong documentation and record management capabilities. - Ability to manage multiple stakeholders and priorities while delivering high-quality procurement support.