Senior Executive - HR Support & Solutions – India Region

Job Description

• Basic Function- As part of the India HRSS team, manage the employee life cycle and Employee Master Database Management including eHRIndia Database for all Abbott entities in India. Details on Job Responsibilities- Annual Activity for All Abbott Entries including Nepal and Sri Lanka (Merit, Commission and LTCC) Annual Merit and Commission-
• Collaborate with C&B and Consulting team to extend data and analytical support for annual Merit increment cycle and discuss Merit logic.
• Create and maintain Master database with the logic for merit.
• Finalize all letter formation with the changes.
• Consolidation of base data for preparation of annual merit increment file for all Abbott employees in India & Sri Lanka.
• Reconciliation of workday merit data and base data for merit as per global mandate.
• Once we received Final output (% of increase and Rating) create revised Compensation breakup and generated the final letter.
• Sharing revise compensation master’s to payroll team for payroll processing and ensure correct record updated in payroll master.
• Manage and Take care of all queries regarding merit
• Preparation of Expat merit with the collaboration ow C&B team.
• Ensure to upload all letter on eHRIndia portal of time for employee and manager view.
• Shared all merit letters to EDMS team for uploading in employee personal file.
• Manage eHRIndia changes during year-end activities and work on new system updates while supporting UAT testing.
• Maintain and update the master database for future reference.
• Manage and update a tracker for all changes.
• Outside workday merit Baddi and Goa – Ensure create master and validation with the logic and release final letter and collaboration with plant BHR. Annual performance Commission –
• Collaborate with C&B and commission activity.
• Maintain and Creation of Commission master base file and shared with C&B team for all Abbott Entity's.
• Reconciliation all databases with workday and as per ELC changes
• Finalize all letter formation with the changes.
• Once we received Final output (commission payout calculation) generated the final letter.
• Ensure to share commission payout input to payroll team for payroll processing.
• Ensure to upload all letter on eHRIndia portal of time for employee and manager view.
• Shared all commission letters with the EDMS team for uploading employee personal files
• Maintain Master database for future reference.
• Manage all query related to commission. Long Team Cash Commission (LTCC) –
• Collaborate with C&B and LTCC activity.
• Maintain and Creation of LTCC master base file (with the last 3-year changes) and shared with C&B team for HCS and Restora Band 4 & above employees.
• Reconciliation all databases with workday and as per ELC changes
• Finalize all letter formation with the changes.
• Once we received Final output (LTCC payout calculation) generated the final letter.
• Ensure to share commission payout input to payroll team for payroll processing.
• Ensure to upload all letter on eHRIndia portal of time for employee and manager view.
• Share all commission letters with the EDMS team for uploading them to employee P file.
• Maintain Master database for future reference.
• Manage all query related to LTCC with the help of C&B. Activity Duration: 3-4 months Activity including one single letter uploading of eHRIndia to final revised compensation with payout. Employee Life Cycle (All Abbott Entity) Including Nepal and Sri Lanka
• Maintain and create local Compensation break ups based on request.
• Reconciliation with workday and location data point time of base file creation as per global mandate
• Post reconciliation done generate letter and release as per request.
• Ensure workday reconciliation before issuing any compensation and any other changes in employee’s record. Follow up with BHR in case any incorrect details updated on workday or action not run in workday.
• Ensure to consolidate considered all type of input and share with payroll input to payroll team for payroll processing.
• Maintain all type pf changes and database for future reference. Types of letters –
• Promotion letter
• Location Transfer / Department transfer / Entity transfer letter,
• Role change and Re-designation,
• Equity correction letter
• Retention Bonus letter
• Any other comp Change letters. (For Exp. Car Lease / CLA Rent Revise, State Minimum wages changes, Add Incentive, Add and remover CCA, Bonus adjustment as per revise state) Payroll and workday reconciliation (as per workday compliance) Ensure monthly payroll and Workday reconciliation of all allowances before sharing the final consolidated payroll input with the payroll team for processing. Flexi compaction plan (FCP) with the NPS -
• Manage and update the master compensation database prior to the FCP window opening.
• Create revied compensation breakup as per FCP for letter generation.
• Validation of All changes (Downloading final FCP reports and validating heads of pay with payroll records once window closed)
• Generation of letter and ensue to upload on eHRIndia portal on time for employee view.
• Consolidated all changes and provide payroll inputs to payroll team for processing.
• Manage all queries related to FCP and NPS through the helpdesk
• Manage and implement all required changes during the FCP process and eHRIndia system changes
• Share final letters to be uploaded in employee personal files. Maintain Database and Support - Monthly Maintain and Create 4 Master
• Online file - Create and Maintain on Monthly basis One Single consolidated Online file for all Entities including Nepal and Sri Lanka (Including Compensation and employee basic information)
• YTD Employee life cycle Master (Promotion /Equity correction/Transfer/Role changes/re-designation etc.)
• YTD New Joiner data
• YTD Termination Data Database Support (Monthly and Ad-hoc) Records and database maintenance activity ensures easy retrieval of documents as required during audit or for internal reference as applicable.
• Maintain Monthly YTD data and share with BHR as per requirement.
• Workday and payroll reconciliation before payroll cut-off date for monthly payroll processing
• Data support to Global team and local stakeholders on ad-hoc basic
• Time of Global visitor - provide data support with summary.
• Workday - Provided workday team support with data analysis as and when required. eHRIndia Database Management
• Maintain eHRIndia master database on monthly basic.
• Reconcile headcount data between Workday reports and the local database, aligned with payroll, on a twice in month.
• Updating all changes as per Employee lice cycle changes twice in month
• New Joinee – Once the onboarding Mackar submitted the request ELC team as checker validated all details and approve or reject. Audit Support
• Ensue to provide audit support to payroll team for Employee compensation, tranfer4 or any other type of letter (below are the type of Audits) for all Abbott Endites including Nepal and Sri Lanka.
• US Corporate Audit
• SOX & Internal Finance Control Audit-Management Testing
• KPMG Internal Audit
• Sox Audit (AIL and AHPL)
• Statutory Audit (AIL and AHPL)
• Limited Review Employees personal information Changes in workday If employee done the personal information changes in workday, we validate all details with the proof of Aadhar card and Pan then Approving Personal information changes. Below is the type of changes –
• Legal Name change
• ID changes (pan Card & Aadhar card)
• Date of Birth change
• Gender, City of Birth, Marital Status, Nationality Projects and other activity
• Day to day and yearly project
• Development of eHRIndia - If anything change happen in process of year end Activity Monthly ELC dashboard Updation and Review Maintain and regularly update employee lifecycle changes in the backend database supporting the monthly Power BI dashboard and reconciliation. The base pay for this position is N/A In specific locations, the pay range may vary from the range posted. JOB FAMILY: HR Operations DIVISION: CHR Corporate Human Resources LOCATION: India > Mumbai : BKC Building ADDITIONAL LOCATIONS: WORK SHIFT: Standard TRAVEL: Yes, 20 % of the Time MEDICAL SURVEILLANCE: Not Applicable SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)