Facilities and Services Lead

Welcome to ConocoPhillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here. Who We Are We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas.

With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

Fostering an Inclusive Work Environment To deliver superior performance, we create an environment that respects the contributions and differences of every individual. Wherever possible, we use these differences to drive competitive business advantage, personal growth and, ultimately, create business success.

Job Summary Purpose: Coordinates the efficient day to day facilities management of the London Office and is responsible for the procurement processes associated with London office goods and services Position Overview Primary Role Objectives: London Office Facilities Coordinates the efficient and effective running of the office including supplier management and meeting the needs of the London Office staff Coordinates the activities of the London Facilities assistant Maintains the London Office Facilities Manual Negotiates and account manages the London Facilities contracts including selection of appropriate vendors and for the acquiring of goods and services Responsible for representing the office with the building’s facilities management and maintenance teams to ensure the upkeep of the office, including repairs and renovations Responsible for Health & Safety, fire evacuations, first aid, and coordination of the annual building power down Serve as the Security Point of Contact; liaise between Global Security and London office personnel, support implementation of Global Security programs, promote security culture.

Responsible for equipment and supplies procurement and maintenance Coordinates new employee and contractor building inductions Account manager for various local employee services and organiser of London office events Out of hours contact for office emergencies and coordinates the Business Continuity Plan Responsible for Documents and Records Management including external archiving Ad hoc Project work London Office Requisitioner Responsible for creating all London Office requisitions in SAP/GEP and reviewing of all service entries and epayables.

Troubleshooter for SAP/GEP issues Business Expectations Comply with UK Legislative, Regulatory and Company Safety Requirements Takes accountability to remain compliant in the role by completing any required training in a timely manner In relation to office services and supplies, monitors the contract value, ensuring that the work scope is effectively delivered, and the scope is not expanded or changed unless the appropriate process is followed and approved Generates ideas for cost savings/efficiencies Coach, support and mentor team members and peers In addition to the primary objectives above, employees may reasonably be requested to undertake other duties as required within their capabilities.

It is possible that job roles change over time. If the changes are deemed to be longer term, then this role profile will be revised, and the post holder will be consulted. The role profile does not form part of an employee’s contract of employment and the Company reserves the right to make amendments to it as required.

Success Profile: Takes Accountability – Takes ownership of actions and follows through on commitments by courageously dealing with important problems, holding others accountable and standing up for what is right; Drives Performance - Deliver results through realistic planning to accomplish goals; Makes Decisions - Generates effective solutions based on available information and makes timely decisions that are safe and ethical Communicates Effectively - Invites dialogue to gain shared understanding and influences with confidence to drive performance and achieve business results; Partners Collaboratively - Builds strong relationships-based trust and seeks opportunities to collaborate across the organisation boundaries to achieve business goals; Empowers Others – Delegates authority responsibly so others can deliver results and solve problems without fear Thinks Strategically – Analyses stakeholder needs, global, political and market trends to understand how they shape the future and impact our business results; Demonstrated Financial / Quantitative Acumen – Understands how key financial and quantitative indicators impact the business; Leads Change – Drives thoughtful and pragmatic change by encouraging innovative thinking and continuous improvement.

Models’ adaptability by responding resourcefully, flexibly and positively when faced with new challenges and demands