Accounts Payable Specialist

• About Us
• Temporal is an open source programming model that can simplify code, make applications more reliable
• help developers focus on the important things like delivering features faster. We are on a mission to be the reliable foundation of every developer’s toolbox
• are building the team that will make that happen.
• Our values guide us —they are present in how we show up, make decisions, and work together to make an impact. We’re curious, driven, collaborative, genuine and humble.
• Temporal is growing and we are looking for those who share our values, challenge 'standard' thinking
• want to influence our future. If you have a passion for improving the developer experience, building world-class open-source software and communities
• want to be a part of our amazing team, we'd love to hear from you!
• Summary
• Temporal is at an interesting point — growing fast, expanding globally
• building the finance infrastructure to match. AP is a high-volume, high-accountability function here: a large and growing vendor base, multi-currency transactions
• a steady stream of inquiries from across the business. We need someone who takes pride in keeping all of that running cleanly, on time, every cycle — without being asked.
• You’ll own full-cycle AP in Bill.com, manage vendor relationships, administer the expense program in Navan
• be the go-to for payment questions from Finance, HR, Legal
• the broader business. This role is for someone who is deeply organized and self-directed.
• What You'll Do
• Full-Cycle AP Operations
• Own end-to-end invoice processing in Bill.com — intake, GL coding, 2-way and 3-way PO matching, approval routing, and payment execution via ACH, wire, check, and international wire
• Review and reconcile vendor statements monthly; identify and resolve discrepancies, duplicate payments, and open credits in a timely manner
• Manage payment runs on a consistent schedule; ensure all payments are properly authorized, documented, and recorded in Rillet (our GL system of record)
• Own 1099 preparation and filing — maintain W-9s and TIN documentation throughout the year, produce accurate 1099-NEC and 1099-MISC filings, and respond to IRS notices as needed
• Process invoices across multiple legal entities as international subsidiaries come online — apply the correct entity, currency, and intercompany treatment to each transaction
• Support prepaid schedule tracking and AP accrual entries as part of month-end close; flag unprocessed invoices and ensure the books reflect actual obligations
• Vendor Management
• Onboard new vendors from end to end — collect W-9s and banking information, set up vendor records in Bill.com, verify payment details before the first disbursement
• Maintain the vendor master with current payment instructions, contact details, and tax documentation; audit the vendor list periodically to identify inactive or duplicate records
• Serve as the primary point of contact for vendor payment inquiries — respond accurately and promptly, and escalate disputes or discrepancies to the appropriate internal stakeholder
• Monitor and manage the AP inbox; triage incoming invoices, statements, and vendor correspondence so nothing falls through the cracks
• T&E and Expense Management
• Administer the employee expense reimbursement process in Navan — review submissions for policy compliance, coding accuracy, and required receipts; approve or flag exceptions consistently
• Manage the corporate card program in coordination with Finance and HR — handle card issuance and termination, monitor spend against policy, and reconcile card transactions monthly
• Identify recurring policy violations or process friction and bring solutions to the Senior Accounting Manager — the expense process should get cleaner every quarter, not stay the same
• Prepare monthly T&E reporting and variance analysis for department heads and Finance leadership
• Month-End Close
• Prepare and post AP accrual journal entries in Rillet; ensure all invoices received but not yet processed are captured before close
• Reconcile the AP subledger to the GL monthly; investigate and resolve any variances before books are closed
• Review aged payables and unapplied credits; proactively resolve items before they age beyond 60 days
• Support the annual EY audit by preparing AP aging schedules, vendor reconciliations, payment support, and any other documentation requested by auditors
• What You’ll Need
• 3+ years of full-cycle accounts payable experience; prior experience at a high-growth tech company is a strong plus
• Proven ability to manage high invoice volume without losing accuracy — you stay organized, hit payment deadlines consistently, and keep the queue clear
• Hands-on experience with Bill.com or a comparable AP automation platform (Tipalti, Airbase, or similar); Bill.com experience is strongly preferred given that’s what we run
• Experience administering a T&E or expense platform — Navan, Concur, Expensify, or similar; you've audited expense reports and enforced a policy, not just processed reimbursements
• Experience with a modern cloud ERP — Rillet, NetSuite, Sage Intacct, or equivalent; you understand how AP flows into the general ledger and what a clean subledger looks like
• Strong Excel and Google Sheets skills — you're comfortable building reconciliations, pivot tables, and AP aging analysis from scratch without a template
• Working knowledge of 1099-NEC/MISC reporting requirements, W-9 collection and TIN matching, and the basics of sales/use tax applicability
• Comfortable holding the line on expense policy — you can tell an employee their submission doesn’t meet policy clearly and without drama, and you don’t cave under pushback
• Clear, proactive communication across functions — Finance, HR, Legal, and vendors all need different things from AP, and you know how to calibrate
• High attention to detail and genuine ownership mentality — AP errors have downstream consequences for vendors, the close, and the audit, and you take that seriously
• Experience with a procure-to-pay or spend management platform such as Zip, Coupa, Airbase, or Ramp

Preferred

• Multi-entity or multi-currency AP experience — you've processed invoices across legal entities and know how intercompany and FX coding work in practice
• Experience supporting a financial statement audit — you’ve prepared AP schedules, aging reports, and reconciliations for external auditors and know what clean documentation looks like
• Compensation
• The estimated pay range for this role is $100,000 - $150,000 depending on experience and location.
• Additionally, this role is eligible to participate in Temporal’s equity plan.
• Compensation ranges reflect salary and commission compensation (when applicable) across several geographic markets. Employment offers carefully consider multiple factors, including prior experience, knowledge, expertise, skillset, market location
• job level assessed during the interview process.
• Employee benefits and perks below are for full-time employees, part-time or temporary positions are excluded.
• U.S. Benefits
• Unlimited PTO, 12 Holidays + 2 Floating Holidays
• 100% Premiums Coverage for Medical, Dental, and Vision
• AD&D, LT & ST Disability, and Life Insurance (Standard & Supplemental Available)
• Empower 401K Plan
• Additional Perks for Learning & Development, Lifestyle Spending, In-Home Office Setup, Professional Memberships, WFH Meals, Internet Stipend and more!
• International Benefits
• Paid Time Off (PTO) and Benefits outside the United States vary by country
• are issued in partnership with Remote.com . Additionally, Temporal offers perks to all international employees for learning & career development, a lifestyle spending account, in-home office setup (in addition to company-issued hardware), professional memberships, work-from-home meals
• access to the Calm app for mental wellness.
• Travel
• Temporal is a globally distributed, collaborative team that values opportunities for in-person connection. Occasional travel may be required for company events, team offsites
• other meaningful moments that bring us together.
• Additional Perks
• $3,600 / Year Work from Home Meals
• $1,800 / Year Professional Enrichment (Career Development & Professional Memberships)
• $1,200 / Year Lifestyle Spending Account
• $1,000 / Year In-Home Office Setup (In addition to Temporal issued equipment - laptop, monitor, keyboard, mouse, trackpad, and extension power cable at no cost to you)
• $74 / Month Reimbursement for Internet
• Calm App Subscription for Mental Health & Wellness
• Temporal Technologies is an Equal Opportunity Employer. Temporal Technologies does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status
• any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit
• business need. We embrace and celebrate differences and diversity.
• Temporal is committed to providing access, equal opportunity
• reasonable accommodation for individuals with disabilities in employment, its services, programs
• activities. If you need to request a reasonable accommodation, please let your Recruiter know so we can assist.
• We are not working with external recruitment agencies, thanks.